Item sets group information about assets, materials, spare parts, service items, and tools. Records created in the Item Master application are stored at the set level.
Assets and inventory items shared between organizations
When you create an item master record, it becomes part of the item set of the organization to which your default site for new records belongs. The items are unique within the set. Because you can assign the same item set to multiple organizations, you can use the same item definitions for all sites within those organizations.
Using item sets provides the following benefits:
- You can transfer items between organizations.
- You can standardize your item definition so that all organizations and their sites share the same item catalog and item assembly structure.
- The Item Master application provides an item catalog from which to set up inventory at multiple sites.
If more than one organization in your enterprise requires its own item definition, you can create multiple item sets. You can assign a separate item set to each organization, or to each group of organizations that you want to share the same item definition.
The following figure illustrates an example of an enterprise with three organizations and eight sites. Two organizations and their six sites share the same item set. The third organization has its own item set.
Service items and tools shared between organizations
Service items and tools records are also stored at the item set level. Service items and tools are unique to the item set. Any organization assigned to the item set can use the service items and tools records in the item set.
Some of the data on a service item record may be specific to a single organization or site. For example, the companies listed in the Vendors window are at the organization level.
